Statement on privacy and confidentiality of library records

Last Revised 6/2/04

QC Public Library protects the privacy and confidentiality of all library users, no matter their age.

Our commitment to your privacy and confidentiality has deep roots not only in the law but also in the ethics and practices of librarianship. In accordance with the American Library Association's Code of Ethics: "We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired, or transmitted."

This privacy statement explains your privacy and confidentiality rights and responsibilities, the steps QC Public Library takes to respect and protect your privacy when you use library resources, and how we deal with personally identifiable information we collect from our users.

Privacy and Confidentiality Practices

Notice and Openness

We post publicly the library's privacy and information-gathering practices. Whenever practices change we notify our users.

We avoid creating unnecessary records, we avoid retaining records not needed for library business purposes, and we do not engage in practices that might place information on public view.

Information we may gather and retain about current library users includes the following:
•   Information required to register for a library card (e.g. name, address, telephone number, e-mail address, birthdate.)
•   Records of material checked out, charges owed, payments made

Choice and Consent

We will not collect or retain your private and personally identifiable information without your consent. If you consent to give us your personally identifiable information, we will keep it confidential and will not sell, license or disclose personal information to any third party, except an agent working under contract to the library, without your consent, unless we are required by law to do so.

We never use or share the personally identifiable information provided to us in ways unrelated to the ones described above without also providing you an opportunity to prohibit such unrelated uses, unless we are required by law to do so.

User Access and Responsibility

You are entitled to view your personally identifiable information and are responsible for keeping your information accurate and up-to-date. The library will explain the process for accessing or updating your information.

Data Integrity and Security

We take reasonable steps to assure data integrity.

We protect personally identifiable information by electronically purging or manually shredding data once it is no longer needed for library business purposes.

We have invested in appropriate technology to protect the security of any personally identifiable information while it is in the library's custody.

We ensure that aggregate, summary data is stripped of personally identifiable information.

We regularly remove cookies, Web history, cached files, or other computer and Internet use records and other software code that is placed on our computers or networks.